> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tendor.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Team management

> Invite team members, assign roles, and manage workspace access in Tendor.

Owners and admins manage team access from **Settings -> Organization -> Members**.

## Invite members

To invite someone:

1. Open **Settings -> Organization -> Members**
2. Click **Invite member**
3. Enter their work email address
4. Select a role
5. Send the invite

They will receive an email link to join the workspace. If they do not have a Tendor account yet, they will be prompted to create one.

<Note>
  Invitations expire after a limited time. You can resend or cancel pending invites from the Members page.
</Note>

## Roles

| Role       | What they can do                                                                                                                      |
| ---------- | ------------------------------------------------------------------------------------------------------------------------------------- |
| **Owner**  | Manage all workspace settings, billing, members, integrations, and projects                                                           |
| **Admin**  | Manage organisation settings, members, projects, integrations, and team routines, except owner-only billing controls where restricted |
| **Member** | Create and work on projects according to workspace permissions                                                                        |

External collaborators may see a reduced workspace focused on the project they were invited to.

## External collaborators

Use external collaborator access when someone outside your organisation needs to help with a specific project, review, or submission. Keep access limited to the project they need, and remove it when the work is finished.

Before inviting an external collaborator, confirm:

* Which project they need
* Which files they should be able to view or edit
* Whether they should comment only or help prepare content
* Who inside your team will review their work before submission

## Project collaborators

Project collaborators are different from workspace members. They are invited to a specific project, not the whole organisation.

| Role       | Best for                                                                                   |
| ---------- | ------------------------------------------------------------------------------------------ |
| **Viewer** | External reviewers who need to read project material but should not change working files   |
| **Editor** | Partners, consultants, or contributors who need to help prepare content inside the project |

Project invitations may be pending, accepted, cancelled, or expired. If someone cannot open an invite, send a new invitation from the project. Remove collaborator access when the review or submission work is finished.

Before inviting a collaborator, check whether your plan includes project collaboration and whether the files in the project are appropriate to share outside your organisation.

## What each role should manage

| Task                                             | Usually managed by          |
| ------------------------------------------------ | --------------------------- |
| Billing and plan changes                         | Owners                      |
| Inviting and removing team members               | Owners and admins           |
| Organisation profile, address, and service areas | Owners and admins           |
| Team integrations and routines                   | Owners and admins           |
| Project work, files, comments, and reviews       | Members, admins, and owners |

## Remove members

To remove a member, open **Settings -> Organization -> Members**, find the person, and remove them. Their workspace access is revoked immediately.

After removing a member, review connected accounts, routines, and project ownership if that person was responsible for active work.

## When someone leaves

After removing a member, check:

* Active projects they owned or reviewed
* Routines they created or monitored
* Connected accounts they added
* Pending invites they sent
* Any files or drafts that need a new owner

## Team usage

Discovery workspaces are limited to one member. Business and sales-led full workspaces are designed for teams that need broader workspace access, collaboration, and AI-assisted workflows.